Office Administrator

Pimlico - full time in office

Salary tbc - dependent on experience

8:45-5:15 (37.5h)

Reports into office manager and senior partners

This is a hands-on role, which will require the candidate to work under their initiative either alone or as a part of a team within our office in Pimlico. The candidate would ideally have experience working in a professional office in an administrative/secretarial position. Role to include but not limited to the following:

• Provision of admin support to the firm's partners and senior staff including dealing with correspondence.
• Overseeing the receipt of client records, reviewing for completeness and logging these in and out of the office.
• Database management.
• Some basic bookkeeping including collation of client's invoices (primarily using Excel).
• Opening and maintaining client's documentary & electronic files & managing the office manual filing system.
• Dealing with Bank Audit Certificate requests and controlling their receipt.
• On-line filing of documents to the Registrar of Companies.
• Drafting invoices and writing time off the internal time-cost system.
• Assistance with debt collection involving written and telephone communication.
• General ad-hoc office duties.
• Provision of secretarial services & reception duties daily to include:
• Post (logging incoming & managing outgoing post)
• Typing (correspondence, invoices, memos, file notes, emails etc.)
• Reception duties (phone calls, meet & greet clients, dealing with couriers etc.)
• File management and document filing
• Meeting room management and control.

Candidate should be:

• Computer literate with good knowledge of MS Office (MS Excel & MS Outlook in particular).
• Proactive in their approach to the role and the requirements of the firm.
• Ability to communicate and interact with staff and clients on a professional level.
• Able to organise, manage and control their own workload and adhere to client and office deadlines and discretion.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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