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HALIFAX NS Permanent Posted: Monday, 16 April 2018
Applicants must be eligible to work in the specified location

Competition # 11803

Clerk 2 (Records Clerk), Temporary, HALIFAX

Transportation & Infrastructure Renewal

Posting Closing Date: 4/30/2018

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of the equity groups, you are encouraged to self-identify, on your application form, cover letter, or on your resume.


Reporting to the Records Analyst 2, the Clerk is responsible for the day-to-day running of the registry space, conducting complex/specialized and highly confidential search requests and maintenance of the integrity of the department's records, as well as creating, registering and classifying records and preparing records disposition documentation. This position works with the records analysts in the development and implementation of system application tools and registry procedures; identifies and recommends improved processes; and works closely with staff. In this context, this position plays a key role in preserving the organizational history of the department, ensures that information is available for making business decisions and that the department meets its obligations under specific legislation and policies.

Under the supervision and guidance of the Records Analyst 2, the Clerk is responsible for the implementation, administration and monitoring of the departmental records management programing in accordance with established policies, procedures and legislation. These responsibilities include working independently to maintain the efficient operation of the registry space, advising departmental personnel on records management practices, ensuring the records management system is kept up to date, ensuring that the access to information is efficient while respecting the confidential nature of that information, and ensuring that the information life cycle as defined by departmental STAR and STOR classification and retention schedules is adhered to.


Three (3) years of related experience or an acceptable combination of training and experience may be accepted (such as a Diploma in Records Management, Information Management, or Library Science and 1 year of directly related work experience in a central file room or library).

Experience with records management policies and procedures is a must.

Completion of the Provincial Government Records Management courses and any other training in Records and Information Management would be considered an asset as well as knowledge of Freedom of Information and Protection of Privacy Act.

Candidates must have excellent overall computer literacy.

The incumbent must demonstrate accurate data entry skills, ability to pay close attention to detail, ability to work independently and as part of a team, and a strong client service ethic.

Must demonstrate discretion with respect to information being managed, including maintaining privacy, confidentiality, and ensuring security measures are adhered to.

Excellent organizational skills, and the ability to communicate effectively both verbally and in writing is essential. Must be able to adjust to changing priorities, work effectively under pressure, and independently manage a variety of tasks.

Special Statement

This is a Temporary position with an anticipated end date of December 4 2018.

Pay Grade: CL 13

Salary Range: $1,346.00 - $1,465.00 Bi-Weekly

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. For questions or concerns, please contact (see below) .

Province of Nova Scotia
Province of Nova Scotia
2018-04-16 9:51:57 AM

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